Version 2.1, last updated 19 December 2022
What personal data is collected and why
When you leave a comment the data shown in the comments form (e.g. name, email, website and comment) is stored. Additionally, your IP address and browser user agent string may be stored to help spam detection, and data about your comment may be sent to an automated spam detection service such as Akismet.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to check if you use it. If you are registered with Gravatar then the profile picture linked to your email address may be displayed beside your comments and elsewhere on the site in the context of your comment.
Three broad categories of cookies are stored by this site:
- Anti-spam cookies
- Comment cookies
- Other WordPress.com cookies
Further information on each of these is given below.
Some cookies are required for core functionality, anti-spam and security reasons. For example, whenever you comment a cookie is temporarily set while the site checks whether your comment requires moderation, in case it is suspected to be spam or if moderation is turned on for a specific post. If your comment does require moderation then that cookie will stay in your browser until your comment has been approved. It is not possible to opt out of these cookies, but they are automatically removed when they are no longer required.
If you leave a comment on the site you may select a checkbox to opt in to storing your name, email address and website in a cookie in your browser. This is for your convenience so that you do not have to fill in your details again when leaving future comments. These cookies may also be used to recognise you when you post follow-up comments, to reduce the chance of your comment being marked as spam or held for moderation.
The cookies last for one year, but if you wish to opt out sooner simply uncheck the checkbox or clear your browser cookies, and this will delete them.
If you wish to opt out at a later date, follow the instructions in the email you receive when opting-in, or visit the WordPress.com subscriptions page to manage your subscriptions. You can also delete all cookies via your browser settings.
Other WordPress.com cookies
Social media interactions
If you interact with The Art of Allyship on social media (e.g. commenting on a post on the Facebook page or getting in touch on Facebook Messenger) your publicly-available information (such as your name and profile picture) will be visible to me in the same way that it’s visible to everyone else on those sites. I do not collect or store that data. Any interactions with me on social media are governed by those sites’ terms of service and privacy policies.
How long your data is retained for
As mentioned above, comment cookies are retained on your device for one year, or until you delete them, whichever is sooner.
If you leave a comment on an article then that comment and its metadata (such as your name and email) are retained indefinitely, so that other people can read and interact with your comment. By commenting you agree to grant me a perpetual and irrevocable license to the content of your comment, whether in whole or in part.
If you choose to subscribe to comments via email, your email address and the subscriptions you have chosen are retained until you unsubscribe.
Right to view your data or request deletion
Once your request is received you may be asked to verify your email address by way of a verification link that will be sent to you. This is to ensure that you do not access or request deletion of someone else’s data.
Once you have completed this process the following will be extracted and shared with you via email within 30 days, and/or deleted if so requested:
- Any comments made against your verified email address, along with the associated name and website.
- Any comment subscription data held against your verified email address, along with the associated posts you subscribe to.
- All data relating to any newsletter subscription against your verified email address, including name and history of emails sent to you.
You can also view data relating to comments and newsletter subscriptions at the WordPress.com subscriptions page.
If you request erasure of data it may remain in archived backup files for additional time after being erased from the live system. However these files will not be used for any purpose other than providing redundancy in case of disaster recovery.
In line with my licence to use your comment (see “How long your data is retained for”), when erasing your personal data your comments may be left visible to others but with personal data removed. For example, the comment may be attributed to “Anonymous” with no email address or website, and any personal details in the comment itself edited out.
I reserve the right to edit or delete your comments or any personal data I hold about you at any time, without giving notice or providing reason or justification.